HEALTH INFORMATION MANAGEMENT CLUB
CONSTITUTION

Revised April 14, 1997

ARTICLE I

Title
Dakota State University Health Information Management Club

ARTICLE II
Objectives

To promote the Health Information Management Programs.

To provide students interested in Health Information Management with an opportunity to meet and become acquainted with others who share their interests.

To encourage the ethical and professional development which brings into practice the skills and values set forth in the Health Information Management Programs.

To foster a sense of service to the campus and community by encouraging participation in events and projects that benefit these groups.

ARTICLE III
Membership

Membership shall be open to all students currently enrolled or interested in the Health Information Management Programs

ARTICLE IV
Officers and Advisors

Section 1. Officers shall consist of President, Vice President, Secretary, Treasurer, Historian, and Fundraiser Chairperson, and hereafter, these officers will be referred to as the Executive Board.

Section 2. Duties of each office are as follows:

  1. President
    1. Is the official representative of the Health Information Management Club
    2. Plan and preside at meetings
    3. See to the completion of paperwork required by the University and necessary for awards
    4. Attend meetings of the President's Council
    5. Act as liaison with other clubs and the University
    6. Coordinate the activities of the Executive Board
    7. Establish ad hoc committees to fulfill the functions of the club
  2. Vice President
    1. Shall serve as the aide to the President and shall assume the duties of the President in the absence of the President or in the inability of the President to act
    2. Serve as the chairperson of the Promotion Committee
    3. Report activities of the Promotion Committee to the Executive Board and the members of the club
  3. Secretary
    1. Keep and post minutes of all meetings
    2. Correspondence for the club, such as thank-you notes
    3. Serve as chairperson of the Trip Committee
    4. Report activities of the Trip Committee to the Executive Board and the members of the club
    5. Keep a roll of the membership and track the participation of members.
  4. Treasurer
    1. Keep books for all accounts
    2. Conduct the financial affairs of the club
    3. Serve as the chairperson for the Budget Committee
    4. Report activities of the Budget Committee to the Executive Board and the members of the club
  5. Historian
    1. Maintain scrapbook of pictures and newspaper clippings
    2. Promote the history of the club
    3. Serve as chairperson of the Community Projects Committee
    4. Report activities of the Community Projects Committee to the Executive Board and the members of the club
  6. Fundraising Chairperson
    1. Serve as chairperson of the Fundraising Committee
    2. Report activities of the Fundraising Committee to the Executive Board and the members of the club

Section 3. Advisors to the club should be the Program Director and at least one Health Information Management (HIM) faculty member. HIM faculty members may rotate at their discretion.

ARTICLE V
Committees

  1. Promotion Committee
    1. Promote the Health Information Management Club and it's activities throughout the year. This includes having publications submitted to the Trojan Times, the SDHIMA newsletter and other newspapers.
    2. Be responsible changing and updating the HIM bulletin board located in East Hall.
    3. Forward information to the DSU's public information office inclusion in hometown newspapers
  2. Trip Committee
    1. Present ideas for trip destination
    2. Plan and coordinate the club trip
  3. Community Projects Committee
    1. Plan and coordinate Community Projects, specifically the semi-annual Blood Drive, the Wellness Fair, Adopt-a-highway and other projects
  4. Fundraising Committee
    1. Recommend fundraising activities to the club
    2. Coordinate all activities involving fundraising which would pertain to the details of location, workers, and dates
  5. Budget Committee
    1. Review the budget expenditures and submit to the Executive board and club members a proposed budget
    2. Be available to review the financial records of the club if requested

 

ARTICLE V
Elections

Elections shall be held during December of each year with those elected taking office at the next regular meeting.

Officers will be elected by a majority of those voting; a quorum being present (51% of eligible voting membership shall constitute a quorum.)

Eligible voting membership for the elections shall consist of all due paying Health Information Management Club members.

Candidates for office must have at least a 2.00 accumulative grade point average.

In the event the President cannot fulfill his/her duties or otherwise vacates or resigns the position, the Vice President shall automatically assume the Presidency for the remainder of the term. If the Vice President is unable to assume this position, the Executive Board may appoint one of the Executive Board members. A special election may follow to replace another Executive Board member if necessary.

An officer may be removed from office by a two-thirds vote of the entire active membership of the club. The club shall consider the dismissal of an officer only after they have held a hearing to determine whether just cause for dismissal exists, and have afforded the officer in question, the opportunity to respond. A faculty/staff advisor to the club shall chair the hearing session. In the event any officer should be removed from office, he/she shall be so notified in writing by a member of the Executive Board.

In the event of a faculty Advisor or Program Director resignation, replacements of those positions should assume advisorship or alternates will be appointed by the Dean of Business and Information Systems.

ARTICLE VII
Dues

All club members are required to pay annual dues before receiving club benefits or voting privileges.

At the first Executive Board meeting of the school year, the Executive Board will establish the dollar amount of dues.

ARTICLE VIII
Meetings

Regular meetings of the club and the Executive Board shall be held once a month. The President reserves the right to call a meeting at his/her discretion.

ARTICLE IX
Parliamentary Authority

The Health Information Management Club shall use as its parliamentary procedure guide in all business meetings, "Sturgis's Standard Rules of Parliamentary Procedure".

ARTICLE X
Method of Amending the Constitution

An amendment must be submitted in writing and read either at a regular or a special meeting. At the next regular meeting, the Constitution may be amended by a two-thirds (2/3) vote of those voting, a quorum being present.

_________________________________________ 

HIM President Signature           Date

_________________________________________ 

Advisor Signature                Date

Name                  Review Date

Michele Stange        9-24-91 
Michele Stange        9-24-92
Nicole Brace          10-25-93 
Kristi Knight         10-2-94
Julie Anderson        9-28-95
Julie Anderson        9-27-96
Jennifer Schofield    4-14-97
Jennifer Becker       10-6-98
Melissa Bruinsma       09-20-99
Melissa Bruinsma	11-17-00
Jennifer Horstman	10-01-02